Information for tenderers and contractors

Procurement for the Administrative functioning of the EU Delegation – Administrative tenders


The EU Delegation must respect strict procurement rules when contracting economic operators (persons, companies or other legal entities). The conclusion of a contract is only possible after the successful completion of a tendering procedure.
The mandatory tendering procedures are in accordance with the EU Financial Regulation are described in the following links :
Open Procedure  Call for Tenders (link), Restricted Procedure Call for Tenders (link) and               Negotiated Procedure for Low and Middle Value Contracts (link).
You can check here the current Call for Tenders and the status of awarded is the related pages here (link)
All questions and requests related with the above mentioned tenders should be sent to DELEGATION-TURKEY-ADMIN-TENDERS@eeas.europa.eu mailbox.

Call for tender procedures

Open Procedure

In the case of open tender procedures, the EU Delegation will publish its contract notices and the tender specifications on this website but only after mandatory publication of the contract notice has taken place in the Official Journal of the European Union (OJEU). The specifications (a file containing all the information on the procurement procedure, including any questionnaires required to submit tenders) may be downloaded from this website. Applicants are advised to make sure to read very carefully the instructions on how (envelopes, amount of copies, etc) and by when to submit offers, as any failure to meet the requirements might lead to exclusion from the tendering procedure. Offers can be submitted either by post or by hand. After the deadline for the submission of offers has lapsed, all envelopes will be opened at the same time by a tender opening committee. Then, an evaluation committee will be called to assess the offers according to the selection and the award criteria mentioned in the contract notice and/or tendering specifications concerning the respective call for tender. The award stage starts with the signature of the award decision by the Contracting Authority. This is followed by the notification of the results to all the tenderers, both successful and unsuccessful, simultaneously. All unsuccessful applicants have the right to request in writing additional information on the justification for the award decision.
After completion of the financial procedure, the EU Delegation will conclude a written contract with the successful tenderer. Once the contract is signed with the successful tenderer, an award notice is published in the OJEU. A list of contractors of the EU Delegation is published annually on this website, specifying the subject and the amount of the contracts awarded in the previous financial year.


Restricted Procedure

In the case of restricted tender procedures, the EU Delegation will publish its contract notices on this website but only after mandatory publication of the contract notice has taken place in the Official Journal of the European Union (OJEU). The restricted procedures are conducted in two phases, where all economic operators may ask to take part in this tender (first phase), but only candidates satisfying the selection criteria referred to in relevant Article and invited simultaneously and in writing by the contracting authority may submit a tender in accordance with the tender specifications provided to them (second phase). There will be no public opening for the first phase of the procedure, however for the second phase of the procedure, all envelopes will be opened at the same time by a tender opening committee. Then, an evaluation committee will be called to assess the offers according to the selection and the award criteria mentioned in the contract notice and/or tendering specifications concerning the respective call for tender. The award stage starts with the signature of the award decision by the Contracting Authority. This is followed by the notification of the results to all the tenderers, both successful and unsuccessful, simultaneously. All unsuccessful applicants have the right to request in writing additional information on the justification for the award decision. After completion of the financial procedure, the EU Delegation will conclude a written contract with the successful tenderer. Once the contract is signed with the successful tenderer, an award notice is published in the OJEU.


Negotiated Procedure for Low and Middle Value Contracts

Where necessary and justified, the EU Delegation may invite economic operators for negotiated procurement procedures for the acquisition of supplies, works and services, in accordance with EU public procurement rules.
Negotiated procurement procedures with a value exceeding 15.000 EUR and below 135.000 EUR will be advertised on this website. Economic operators interested to participate in a tender listed below shall e-mail their details with a reference to the specific tender by the fixed deadline.
Low value contracts - Expected calls for tenders for low-value contracts between 15.000 EUR and 60.000 EUR.
Middle value contracts - Expected calls for tenders for low-value contracts between 60.000 EUR and 135.000 EUR.


Current Call for Tenders     

Open Procedure:

None

Restricted Procedure

None    


Awards of Contracts (Open and Restricted Procure)

Ex-Ante Publication for Negotiated Procedure (Low and Middle Value Contracts)

Contract name
NEWS SOURCES AND SUBSCRIPTIONS
Purpose
Supply of local and international newspapers
Indicative date to launch the tender
First quarter 2017


Contract name
DELEGATION SECURITY SERVICES/ANKARA
Purpose
Security Guard Services for Delegation
Indicative date to launch the tender
First quarter 2017
Contract name
DELEGATION SECURITY SERVICES/GAZIANTEP
Purpose
Security Guard Services for Gaziantep 
Indicative date to launch the tender
First quarter 2017
Contract name
TRANSLATION SERVICES FOR DELEGATION
Purpose
Written Translation Services 
Indicative date to launch the tender
First quarter 2017
Contract name
INTERPRETATION SERVICES FOR DELEGATION
Purpose
Oral & Simultaneous Translation Services 
Indicative date to launch the tender
First quarter 2017
Contract name
OFFICE TECHNICAL SUPPLIES
Purpose
Purchase for technical supplies of Delegation
Indicative date to launch the tender
First quarter 2017
Contract name
CLEANING SERVICES
Purpose
Cleaning services for the offices of the Delegation
Indicative date to launch the tender
First quarter 2017
Contract name
BEVERAGE SERVICES
Purpose
Beverage services for meetings inside offices of the Delegation
Indicative date to launch the tender
First quarter 2017
Contract name
WORKPLACE PHYSICIAN OF DELEGATION 
Purpose
Medical examination for Delegation staff members
Indicative date to launch the tender
First quarter 2017


Contract name
LANGUAGE AND VARIOUS TRAINING COURSES
Purpose
Language and various training courses for Delegation staff members 
Indicative date to launch the tender
First quarter 2017


Contract name
HEALTH AND SAFETY TRAINING COURSES
Purpose
Various training courses for Delegation staff members (first aid, fire fighting …)
Indicative date to launch the tender
First quarter 2017


Contract name
FUEL FOR CAR
Purpose
Fuel for Delegation's service cars
Indicative date to launch the tender
First quarter 2017


Contract name
CAR MAINTENANCE 
Purpose
Maintenance of  Delegation's service cars
Indicative date to launch the tender
First quarter 2017


Contract name
WASHING SERVICES FOR CARS
Purpose
Washing services for Delegation's service cars
Indicative date to launch the tender
First quarter 2017


Contract name
INSURANCE  
Purpose
Insurance for Delegation's service cars
Indicative date to launch the tender
First quarter 2017


Contract name
CARGO AND POSTAGE SERVICES
Purpose
Domestic and international cargo services
Indicative date to launch the tender
First quarter 2017


Contract name
MEETING SUPPLIES
Purpose
Catering services for meetings and representation purposes
Indicative date to launch the tender
First quarter 2017


Contract name
TAXI  AND TRANSPORTATION SERVICES 
Purpose
Taxi services in Ankara for the transportation of Delegation staff members and visitors or goods
Indicative date to launch the tender
First quarter 2017


Contract name
RECONSTRUCTION AND SECURITY WORKS
Purpose
Renovation, reconstruction and security works in an office building in Gaziantep
Indicative date to launch the tender
First quarter 2017


Contract name
SAFES AND SAFETY CUPBOARDS
Purpose
Purchase of different types of safes and safety/security cupboards
Indicative date to launch the tender
First quarter 2017


Contract name
SHREDDERS
Purpose
Purchase of different types of shredders
Indicative date to launch the tender
First quarter 2017


Contract name
STEEL AND ANTI BURGLAR SECURITY DOORS
Purpose
Purchase of different types of  steel and security doors
Indicative date to launch the tender
First quarter 2017


Contract name
SECURITY BARS FOR DOORS AND WINDOWS
Purpose
Purchase of different types of security bars
Indicative date to launch the tender
First quarter 2017


Contract name
ANTI-BLAST PROTECTION WINDOW FILMS
Purpose
Purchase of anti-blast films for windows
Indicative date to launch the tender
First quarter 2017


Contract name
ANTI-BLAST PROTECTION CURTAINS
Purpose
Purchase of anti-blast curtains for windows
Indicative date to launch the tender
First quarter 2017
Contract name
ARMOURED CAR TRAINING SERVICES
Purpose
Training Services for Armoured Cars
Indicative date to launch the tender
First quarter 2017
Contract name
CLOSE PROTECTION OFFICERS
Purpose
Close Protection Officers for Ambassador
Indicative date to launch the tender
First quarter 2017
Contract name
SERVICE VEHICLES
Purpose
Purchase of Service Vehicles for Delegation
Indicative date to launch the tender
First quarter 2017

 

Useful Links

Link:http://ec.europa.eu/budget/contracts_grants/info_contracts/inforeuro/index_en.cfm

      • Financial Identifications form (bank accounts)

Link:http://ec.europa.eu/budget/contracts_grants/info_contracts/financial_id/financial-id_en.cfm

      • Legal entity form

Link:http://ec.europa.eu/budget/contracts_grants/info_contracts/legal_entities/legal-entities_en.cfm

      • General Conditions applicable for Low Value Contracts:

Link: https://eeas.europa.eu/headquarters/headquarters-homepage/8989/information-for-tenderers-and-contractors_en

Link: eeas.europa.eu/jobs/docs/declaration-honour_en.pdf

Link: http://eeas.europa.eu/data_protection/index_en.htm