Call for tender procedures

Open procedure

In the case of open tender procedures, the EU Delegation will post its contract notices and the tender specifications on this website but only after mandatory publication of the contract notice has taken place in the Official Journal of the European Union (OJEU). The specifications (a file containing all the information on the procurement procedure, including any questionnaires required to submit tenders) may be downloaded from this website. Applicants are advised to make sure to read very carefully the instructions on how (envelopes, number of copies, etc.), and by when to submit offers, as any failure to meet the requirements might lead to exclusion from the tendering procedure. Offers can be submitted either by post or by hand. After the deadline for the submission of offers has lapsed, all envelopes will be opened at the same time by a tender opening committee. Then an evaluation committee will be called to assess the offers according to the selection and award criteria given in the contract notice and/or tendering specifications concerning the respective call for tenders. The award stage starts with the signing of the award decision by the Contracting Authority. This is followed by the notification of the results to all the tenderers, both successful and unsuccessful, simultaneously. All unsuccessful applicants have the right to request in writing additional information on the justification for the award decision.

After completion of the financial procedure, the EU Delegation will conclude a written contract with the successful tenderer. Once the contract is signed with the successful tenderer, an award notice is published in the OJEU. A list of contractors of the EU Delegation is posted annually on this website, specifying the subject and amount of the contracts awarded in the previous financial year.

Restricted procedures

In the case of restricted tender procedures, the EU Delegation will post its contract notices on this website but only after mandatory publication of the contract notice has taken place in the Official Journal of the European Union (OJEU). The restricted procedures are conducted in two phases, where all economic operators may ask to take part in the tender (phase one), but only candidates satisfying the selection criteria referred to in relevant Articles and invited simultaneously and in writing by the contracting authority may submit a tender in accordance with the tender specifications provided to them (phase two). There will be no public opening for phase one of the procedure, but for phase two of the procedure, all envelopes will be opened at the same time by a tender opening committee. Then an evaluation committee will be called to assess the offers according to the selection and award criteria given in the contract notice and/or tendering specifications concerning the respective call for tender. The award stage starts with the signing of the award decision by the Contracting Authority. This is followed by the notification of the results to all the tenderers, both successful and unsuccessful, simultaneously. All unsuccessful applicants have the right to request in writing additional information on the justification for the award decision. After completion of the financial procedure, the EU Delegation will conclude a written contract with the successful tenderer. Once the contract is signed with the successful tenderer, an award notice is published in the OJEU.

Negotiated procedure for low- and middle-value contracts

Where necessary and justified, the EU Delegation may invite economic operators for negotiated procurement procedures for the acquisition of supplies, works, and services, in accordance with EU public procurement rules.

Negotiated procurement procedures with a value exceeding €15,000 and below 144,000 EUR will be advertised on this website. Economic operators interested in participating in a tender listed below should e-mail their details with a reference to the specific tender by the fixed deadline.

Low-value contracts - Expected calls for tenders for low-value contracts between 15,000 EUR and 60,000 EUR.

Middle-value contracts - Expected calls for tenders for low-value contracts between 60,000 EUR and 144,000 EUR.